Industry
Invoicing for hospitality and catering
Business lunches, events and packages with different VAT rates on one invoice.
Typical invoicing problems
Multiple VAT rates
Food falls under a different rate than, for example, room hire or staff. On one invoice it has to add up.
Business customers who need a proper invoice
Companies want a tidy invoice for their records before they pay.
Regulars who order every week
Entering the same order again and again takes time.
Payments that don’t come in
After the event the rush is over and the invoice sits there.
How FactuurPro helps
VAT per line: 9%, 21% or 0%
Choose the rate per invoice line. The VAT breakdown is built automatically.
Recurring invoices
Have invoices for regular customers created again on a schedule.
Payment details with QR and IBAN
Business customers pay by IBAN or the QR code on the invoice.
Reminders and customer portal
Customers see their invoices in the portal and receive reminders until payment is made.
Example invoice
A fictional example with three lines. The amounts are calculated the way FactuurPro does it.
Example: business lunch and room hire
Example Events Ltd
| Description | Quantity | Price | VAT | Total excl. VAT |
|---|---|---|---|---|
| Lunch buffet (guests) | 30 | €18.50 | 9% | €555.00 |
| Room hire (half day) | 1 | €250.00 | 21% | €250.00 |
| Service staff (hours) | 6 | €32.00 | 21% | €192.00 |
- Subtotal
- €997.00
- VAT 21%
- €92.82
- VAT 9%
- €49.95
- Total
- €1,139.77
Fictional example for illustration. Which VAT rate applies to you depends on your situation: check it with the Dutch Tax Administration.
Three tips
Split rates by line
Put food and other services on separate lines so the right rate is shown.
Fix the number of guests beforehand
Confirm numbers in writing and invoice based on the agreement.
Send the invoice soon after the event
The sooner the invoice is there, the sooner you get paid.
Frequently asked questions
Which VAT rate applies to food in hospitality?
According to the Dutch Tax Administration, selling food in hospitality falls under 9%. For other services 21% often applies. Check your situation with the Tax Administration.
Can I put several rates on one invoice?
Yes. You choose the rate per line and FactuurPro shows the VAT per rate.
Can I have regular customers invoiced automatically?
Yes, with recurring invoices you have an invoice created on a schedule.
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