Industry
Invoicing for web developers
Hourly projects, monthly maintenance and customers abroad: invoice without the hassle.
Typical invoicing problems
Projects that overrun
A project grows bigger than expected and your hours drift away from the quote.
Maintenance and hosting per month
Monthly fees have to be invoiced again every month.
Clients abroad
Customers in the EU or beyond are subject to different VAT rules.
Invoices that don’t get paid
Between sprints you forget to send reminders.
How FactuurPro helps
Hours and units on the line
Put hours or units and a clear description on every line.
Recurring invoices
Create an invoice for maintenance or hosting that is recreated every month.
Reverse charge and 0%
Choose the right VAT rate or reverse charge per line for business customers in other EU countries.
Automatic reminders
Reminders go out according to your settings and stop after payment.
Example invoice
A fictional example with three lines. The amounts are calculated the way FactuurPro does it.
Example: web shop and maintenance
Example Webshop Ltd
| Description | Quantity | Price | VAT | Total excl. VAT |
|---|---|---|---|---|
| Web shop development (hours) | 40 | €85.00 | 21% | €3,400.00 |
| One-off hosting setup | 1 | €60.00 | 21% | €60.00 |
| Maintenance and updates (months) | 12 | €15.00 | 21% | €180.00 |
- Subtotal
- €3,640.00
- VAT 21%
- €764.40
- Total
- €4,404.40
Fictional example for illustration. Which VAT rate applies to you depends on your situation: check it with the Dutch Tax Administration.
Three tips
Work with a clear scope
Describe in your quote what is and is not included in the price.
Invoice maintenance in advance
Agree that monthly amounts are paid beforehand.
Check foreign customers’ VAT numbers
Check the number with VIES before you invoice without VAT.
Frequently asked questions
Do I have to charge VAT to customers abroad?
For business customers with a VAT identification number in another EU country, the service is generally taxed in the customer’s country and you put ‘btw verlegd’ on the invoice. Other situations have other rules. Read our guide on the reverse charge.
Can I invoice maintenance automatically every month?
Yes, with recurring invoices you create such an invoice on a schedule.
Can I put several hourly lines on one invoice?
Yes. You add as many lines as you like, each with quantity, unit and price.
Ready to invoice smarter?
Create a free account and make your first invoice in a few minutes.